Scared of public speaking? Build in-demand career skills at Toastmasters

Toastmasters helps build personal communcations kills businesses value.
Toastmasters International helps you build personal communications skills businesses value. Photo: Toastmasters International

My experience as a member of Toastmasters International helped me pass a teaching test to successfully earn my first contract as a business communications instructor at Conestoga College in 2020.

In every semester I have instructed since then, in person or online, I mention my membership in the Cambridge Toastmasters Club. I, particular, I suggest my international students investigate Toastmasters to build communication and leadership skills in a new culture.

Effective communication is the top skill employers look for in 2024, according to LinkedIn.

Toastmasters International was founded in 1924 at YCMA in Santa Clara, California. Today, it has more than 270,000 members, in 150 countries, in more than 14,000 local clubs around the world.

Cambridge Toastmasters was founded 50 years ago and meets Thursdays at 7 p.m. Members range from senior business leaders to entrepreneurs to recent college graduates practicing their communications skills and receiving feedback in a supportive environment.

Toastmasters offers members opportunities to build personal confidence and leadership skills through practicing public speaking. This link shares information about Toastmasters programs.

There’s also a Toastmasters International YouTube channel with self-help videos you can learn from and share at no charge.

If you’re scared of public speaking or worried your communication skills aren’t as strong as you like, I encourage you to visit a Toastmasters Club to see what they offer.

Find a club near you with this online tool.

There are dues to join a local Toastmasters club, which vary depending on factors such as meeting frequency and location meeting costs.

Your day not going as planned? Look for your three wins

Three wins? Perhaps this is the mindset I need on days when things aren’t going well.

As of noon today, I’ve reached two of Neal Foard’s three wins:

Spiritual Win

I’ve been out with the dogs walking under the trees to start my day, with no electronic device in hand.  I could have also meditated or prayed or cleaned my desk to help restore my spirit.  And I’ll head out for a walk at noon again in the sunshine.

Human Win

I shared my time with a good friend over coffee and talked about things neither of us can change but can learn from. And I shared an insight that might help his business.  I shared my kindness.

Physical Win

Later today, I’ll expose my body to some good stress.  I’ll spend some time on an exercise bike, getting ready for the summer of trail riding with my wife—then my daily isometric exercise and stretching before bed.

Two of three so far.  That’s a win, even if the rest of the day is bumpy. 

What will your three wins be today?

Zoom? Zoom! Online college teaching puts my communication skills to the stress test

Updated November 5, 2023

The room 235 classroom clock never changed during the Covid-19 lockdown. Photo by Kevin Swayze

The clock on the wall showed 14 minutes to 11.

That’s what I remember from March 12, 2020.

That was the last day I stood in classroom 235 at Conestoga College in Kitchener. I said goodbye to my business communication students, complained about the broken clock and walked out the door. 

My first winter teaching contract was over. I was looking ahead to returning to that room in May.

The world had other plans.

On Friday the 13th, 2020, Ontario Premier Doug Ford started talking about how Ontario would respond to something called COVID-19. Four days later, the province was locked down.  Everyone was ordered to stay home.  My wife and oldest daughter started sewing surgical masks from cotton fabric originally planned for wall hangings and quilts. 

The first time I went for groceries wearing a floral green mask, I snatched the last two packages of toilet paper from the shelves of my closest Food Basics store.

Coveted Covid toilet paper in March 2020. By Kevin Swayze

And stood in line for an hour to get to the checkout. It felt like I was in a store in Florida under a Hurricane watch.

Lockdown learning

I did return to teaching in May 2020. Call it lockdown learning: My classroom reopened on Zoom.  Thirty international students and me managed the stuttering “high-speed internet.”  I was in my basement. They were jammed in little apartments and basements across Waterloo Region.

Nobody turned their cameras on.  Little black squares for students.  I was teaching into the abyss.

I was learning how to communicate all over again. I was learning and modelling business communication in the new online world.

I thought I was an effective communicator before.  Now, I was a drill sergeant in a supportive communications boot camp. No yelling. No pushups. No 20-mile marches.

I poured on patience and empathy.   Laughed a lot.  Commiserated.  Modelled effective communication tactics, like active listening and open questions.  I offered what felt like decades-long pauses after questions, offering addled students space to reply through audio distortion.

How much impact?

I now wonder how much difference my efforts actually made, considering how unfriendly zoom is for inter-personal communication.

My personal dislike of video communications came through, as my anxiety increased. I can only wonder what three hours of a talking head filling the screen for students did to their stress and anxiety.

Now, after I’m back to teaching in-person classes all the time, I see more research into the profound differences between in-person and online communication.

Researchers tracked brain activity when two people interacted, in person and online. The results didn’t surprise me: it’s harder to connect with someone online.

“In this study we find that the social systems of the human brain are more active during real live in-person encounters than on Zoom,” said Hirsch, the Elizabeth Mears and House Jameson Professor of Psychiatry, professor of comparative medicine and neuroscience, and senior author of the study.

“Zoom appears to be an impoverished social communication system relative to in-person conditions.”

When I’m teaching, it’s all about inter-personal communication. Without trusting me, socially, I doubt students – or anyone – will consider what I share.

My communication style

After I completed a Toastmasters International communication style survey, it was no surprise how I responded to online teaching stress. Here are my results, all scored out of 10.

  • 9 – Supportive – patient, cooperative, and sympathetic. Active listening. Calm and steady – I don’t like tension! (There’s also anegative aspect to the score: I am sometimes indecisive).
  • 2 – Analytical – cautious, precise, and disciplined. Diplomatic. (negative: I can be a perfectionist).
  • 1 – Initiating – sociable and enthusiastic.  Easy communication. Respond to praise (Negative aspects: I tend to talk more than listen).
  • 0 – Direct – results-oriented, focused and competitive (Negative aspects: impatient and demanding)

Confirmed: I am a supportive communicator.  

I don’t push technology to solve problems. I rarely order people around.

Instead of struggling with my class PowerPoint, I tend to talk more about prefer talking Poutine and burritos to keep student attention. Sharing favourite recipes!

I ask questions.  I want to hear about a student’s life experience before logging into the classroom.

Minimal lectures.  I encourage students to share their knowledge.

Their success is my success. 

Online connections

Over six Covid semesters, students respond out of the ether, from overcrowded apartments, or using iPhones while riding a bus home from work on a winter night.

Even during the most stressful online days of Covid, students gave me more than 90 percent positive results in school-wide class experience surveys.  

And I thank them all for teaching me how to improve.

My new normal  – teaching in real and virtual – is all about doubling down on collaboration and conversation.

Classroom 235 looked pretty well the same before Covid lockdown, as after. By Kevin Swayze

I was zooming again in September 2022, but one of my three classes was in person. In the same classroom, I walked out of two and half years ago.  Weird. Very Weird.

The clock on the classroom wall still showed 14 minutes to 11 as the students walk in and I greet them wearing a paper surgical mask.

A lot happened in the 914 days since I last walked back into room 235 – and a lot stayed the same.

This post is based on a speech presented – online – at Cambridge Toastmasters Sept. 15, 2022.

Are you ready to use Ai to build your public speaking and leadership skills?

Robot Technology” by Alex Knight/ CC0 1.0

So, how will you use generative artificial intelligence to help you improve your next speech or presentation?

That’s the question I asked in an Ai-themed education session at my Cambridge Toastmasters Club meeting on Aug. 17, 2023.

Some people replied they were already experimenting with it, while others were curious.  I remain open to exploring it, with a wary outlook. Yes, I do worry about how generative Ai will impact student – and faculty – learning in my business communication classes at Conestoga College.

Whatever you do, I encourage you not to trust whatever answer an Ai tool like ChatGPT delivers to you.  It efficiently delivers what appear to be facts, but it doesn’t really know anything. Things don’t always go well, even when you ask it to share its sources and references.

How ChatGPT Ai works

Sometimes, Ai chatbots don’t know what to say and “hallucinate” to complete the task. They make stuff up, kind of like the way humans do.

Keep all your fingers

So stay in control of the tool – don’t let that tool control you. As someone who’s used to using power tools in woodworking, control is a good thing.  I still have all my fingers. 

In my experiments with Ai, it often felt like magic. Other times, it was brilliantly stupid.

I’ve sometimes received wrong information in a chat response. Or the words looked pretty, like an empty crystal vase: all packaging and nothing inside.

I’ve found the more precisely I frame a question, the more accurate the response.  Prompt engineering is a thing.  Learn more about how to ask Ai effective questions in this free online course offered by The University of Michigan.

Trying on Ai for size

Yoodli is an Ai company that records your speech or presentation on video and offers speech coaching. Toastmasters International partnered with the startup company, offering a custom interface as part of your membership. Here’s the Toastmasters Yoodli FAQ list.

I used Yoodli to help me prepare for the speech. I found it helpful, offering me a tally of my filler words and reviewing my word choices. I’ll keep experimenting with it.

In 4 Ways to Use ChatGPT in Toastmasters, Mark-Shane Scale of Talbot Trail Toastmasters suggests using Ai to help with Toastmasters club meetings:

  • Generating or Brainstorming a Theme for the Meeting
  • Speech Writing Brainstorming Support
  • Impromptu Speaking Prompts/Questions
  • Word of the day suggestions 

I encourage you to experiment with Ai and explore your comfort level with the technology I believe is here to stay.

Proceed with caution

Sign up for ChatGPT at openai.com. The basic tier is offered at no charge, but be aware that your data will be used to help the Ai service improve.  So, effectively you’re paying use of the tool with the data you share, and you’re nudged to sign up for the paid version ChatGPT Plus for $US20 a month (as of July 2023).  

Or you can sign up for the Microsoft version of ChatGPT that’s cooked into the company’s Bing online search engine.  You ask questions in a chat, and it offers summarized answers with links to source websites.   Microsoft is also pitching its Edge internet browser as a “copilot for the web.” 

Google’s Bard Ai tool is not yet available in Canada.

To minimize exposing your personal data to any online service or email list, consider creating a “burner” email account. It’s essentially a throwaway email account distanced from your personal or business accounts. Even then, I won’t share any personal or copywritten information with Ai. I don’t know where or how it will be used.

And if you use Ai generated content in a speech, ethically, I suggest you make your research source clear – just as if you quoted a book or a movie. It’s the ethical and human thing to do.

Authentic Italian meals, a favourite pet, and a dash of history – Neighbours of West Galt magazine January 2023 edition

Daniela Sfara’s stories of visiting Italy and regional food made me hungry as I edited the January 2023 edition of Neighbours of West Galt magazine.

She came to town and fell in love with the architecture in Cambridge, Ontario – especially on the west side of the Grand River. She’s now a private chef creating and serving gourmet meals in homes across West Galt. Photographer Stan Switalski provided the cover and inside images to accompany the story.

The monthly magazine is published by Best Version Media and delivered by Canada Post to mailboxes in my neighbourhood.

For 17 years, I worked as a journalist, photographer, and editor at the former Cambridge Reporter newspaper. Now, 20 years since it closed, I continue to put my local news and writing skills to work as a content coordinator for Neighbours of West Galt. It’s an analog anomaly in the 21st century: a print-only, local magazine.

I’m always looking for news, event, and photo submissions about West Galt, at this email.

Stories and photos submitted to the magazine in the January edition included:

Another book published: Tara Mondou released another of her fiction novels, entitled Tara’s story.

Sculpture Garden enhanced: The Cambridge Sculpture Garden announced it enhanced the outdoor arts area along Grand Avenue, beside the Grand River. Included in the $30,000 project were new signs, lighting, banners, and a bench.

Galt Railway history: Local historian Trevor Parkins-Scibarras shared one of his Transit Time Warp photo comparisons. It shows a train crossing the Grand River in 1900 and again in the same spot in 2022, using the landmark Canadian Pacific Railway bridge over the Grand River.

Pet of the Month: Bubbles, a Labradoodle dog who greets customers entering Molloy’s Soap at 7 Grand Avenue South.

Season of stage performances: Drayton Entertainment, with it’s main theatre in Cambridge, announced an ambitious 2023 season of dramas, musicals, and comedies planned for its six stages across southern Ontario.

2022 Community Awards: The Cambridge Chamber of Commerce announced its 2022 winners of the Cambridge and North Dumfries Community Awards.

New, high-tech hospital equipment: Cambridge Memorial hospital shared news about opening a new endoscopic ultrasound surgical clinic.